Gym AI System
Train your business
like your athletes.
The operating layer behind the gym. From the storefront tourists land on to the silent-churn rescue, the trainer scoreboard, the membership renewals — every workflow wired into how the floor actually moves. Your platform, custom-built and evolved month by month.
Members, revenue, attendance, and class capacity — one screen, zero guesswork.
Modules
Every screen your team actually uses.
Five purpose-built modules that cover the full gym operation — from member check-in to revenue analytics and class scheduling.
Member Management.
Every member in one filterable table — plan type, status, expiry date, and last visit. Click any row to open a profile drawer with their attendance chart, payment history, and trainer notes. Spot at-risk members before they churn.
Class Schedule.
A weekly calendar view with colour-coded class blocks, capacity indicators, and drag-and-drop rescheduling. Trainers see their own schedule; managers see the full picture across every room and time slot.
Performance Analytics.
Revenue trends, member retention cohorts, and a class popularity ranking that shows what fills up and what needs rethinking. Three months of data answers questions that gut feeling never could.
Payments & Subscriptions.
Active subscriptions, monthly recurring revenue, and a failed payments alert panel that flags declined cards before members even notice. Retry or contact — two clicks, not a phone tree.
Embedded Workflows
The agents that run
while you train.
What separates Gym AI System from a booking widget: workflows wired into the actual moves of the business. Each one runs on its own, surfaces only what needs your call, and learns from what you approve.
Silent-churn rescue
Catches members before they cancel.
Members rarely quit. They drift. The agent flags anyone absent 14+ days, scores their churn risk, and drafts a comeback message in your voice — high-LTV first, ready for one-tap send.
Tourist follow-up
Turns one-week guests into repeat visits.
Your weekly-pass tourists fly home and disappear. Not anymore. On departure day, the agent sends a tuned return-offer — discount, online coaching, or a friend referral, depending on what they actually trained.
Class fill agent
Rebalances the schedule from real demand.
Tuesday 3pm runs at 30%. Mon 5pm has a 7-deep waitlist. The agent watches utilization and surfaces a weekly schedule proposal — move trainers, kill the dead slot, open a second peak class.
Trainer performance
Knows who actually keeps members.
Sessions delivered isn't the same as members retained. The agent ranks trainers by retention impact, upsell conversion, and member feedback — so you reward the ones quietly making your business work.
Capabilities
Built for operators,
not IT departments.
Everything a fitness business needs to operate, measure, and grow — without stitching together six different SaaS tools.
Membership Plans
Create and manage flexible membership tiers — monthly, annual, class packs, and day passes. Automated renewals, prorated upgrades, and freeze periods built in.
Trainer Scheduling
Assign trainers to classes and personal training slots with conflict detection. Track hours, specializations, and client feedback in one place.
Attendance Tracking
QR scan or pin-code check-in at the door. Real-time occupancy counts, peak hour heatmaps, and visit frequency reports for every member.
Automated Billing
Recurring payments processed automatically with retry logic for failed cards. Members get receipts; you get a clean revenue ledger without manual reconciliation.
Multi-Location Support
Consolidated dashboards across branches with location-level filtering. Compare attendance, revenue, and class performance between gyms.
Member Engagement
Track visit frequency, class preferences, and milestone achievements. Flag inactive members for re-engagement campaigns before they cancel.
How It Works
Your platform,
built and evolved.
Unlike SaaS tools that rent you features, we build Gym AI System as your own product — then keep it growing with a dedicated development partnership.
Build.
- Requirements scoping and architecture
- Custom UI/UX tailored to your operation
- Full platform development and testing
- Deployment on your infrastructure
- Source code and documentation handoff
Setup fee
Grow.
- Bug fixes and security patches
- Performance monitoring and optimization
- New feature development and iterations
- Platform evolution as your business scales
- Priority support and technical guidance
Monthly retainer
No per-seat pricing. No vendor lock-in. No waiting on someone else's roadmap.
Investment
Simple pricing. Clear value.
For businesses that need a better site first.
Starter
A fast website that turns visitors into inquiries.
Start with the basics done properly: clear pages, fast loading, local SEO, and simple buttons for WhatsApp, LINE, bookings, or forms.
- 1-page mobile-first website
- Template-based layout tuned to your brand
- WhatsApp or LINE contact button
- Google Maps, gallery, menu / services section
- Opening hours, contact, domain + deployment
- Monthly covers hosting, SSL, uptime, backups, minor fixes
For owners who want AI help every week.
AI Workflows
Website plus AI help for reviews, posts, updates, and reports.
Your site stays alive after launch. AI drafts review replies, suggests social posts, helps keep content fresh, and turns activity into a simple monthly report.
See what you log into- Custom-designed mobile-first website
- Small CMS under clients.artofweb.dev (menu, content, gallery)
- AI-assisted social post manager — draft, schedule, publish
- WhatsApp + LINE + reservation CTAs
- Review monitoring with AI reply drafts
- Monthly activity summary — traffic, reviews, posts
For businesses ready to automate repeated work.
AI Systems
Custom AI workflows, dashboards, and integrations.
We look at the work you repeat every day, then build tools around it: lead tracking, booking follow-up, content systems, dashboards, internal admin, and integrations with the tools you already use.
See what you log into- Semi-dedicated CMS built around your business
- Examples: property DB (real estate), multi-outlet menu (restaurants), class scheduling (yoga/spa)
- Lead tracking, AI-assisted admin dashboards, internal tools
- Custom integrations — POS, booking engines, LINE OA
- Everything in AI Workflows included
- Build and retainer both scale with scope
Typical first year from ~฿137K depending on scope.
Talk about AI Systems
Ready to start?
Start with a build.
Stay for the partnership.
Define your scope, pick your modules, and we deliver a production-ready fitness platform — then evolve it together, month by month.
Lighter first? See the Gym site — or start with AI workflows for reviews, posts, QR pages, and bookings.